School Administrative Assistant Resume
School Administrative Assistant Resume – Looking for help with your resume as an administrative assistant? Look no further as we find out what it takes to land a job in a typical administrative assistant position. Most administrative assistants are central to and important resources in ensuring that office processes are organized, organized and maintained. As this role involves multi-tasking between various support functions, the basic expectations of an Administrative Assistant may range from, but not limited to, the following routine tasks:
Administrative assistants continue to perform duties primarily in an office setting but may also work remotely. According to the Bureau of Labor Statistics (BLS), full-time employment opportunities in this field are most common in the following industries:
School Administrative Assistant Resume
To become an entry-level administrative assistant, you may be surprised to learn that most roles only require a high school diploma or equivalent. Most high school graduates acquire the necessary skills to adequately perform daily administrative duties while learning programs such as Microsoft Word, Excel and Outlook. In more technical industries – such as the medical or legal industry – some administrative assistant roles may require additional training in industry-specific software and skills to perform their duties effectively.
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There are also certifications to potentially pursue if you choose a career path as an administrative assistant. More popular certifications include the Certified Administrative Professional (CAP) issued by the International Association of Administrative Professionals and the Microsoft Office Specialist (MOS).
Taking the CAP exam requires that you have at least 4 years of experience working as a management professional and it is generally recommended that you prepare for the test three to six months before taking it. It is a three hour long individual exam in a multiple choice format.
As you might have guessed, the Microsoft Office Proficiency Certification tests your skills in Word, Excel, and PowerPoint. There is a separate exam and certification for each program, and if you are able to pass all three, you will be awarded MOS certification. You can take these certification exams by visiting Certiport, which is a company that partners with Microsoft to monitor and run these test centers. Each exam is 90 minutes and requires a fee to take.
While these certifications can certainly help you advance your career as an administrative assistant, these certifications are by no means necessary for management-type jobs. Being certified in this particular field is actually much less expensive than other fields like nursing, accounting, and finance. Before you decide to spend your time trying to get these certifications, you should really do some research on whether or not the management jobs you need to be certified to start.
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You’ll want to highlight and start with a summary of your overall experience including past work experience, volunteer work, educational experience, and relevant skills. If you have little experience, you should consider mentioning relevant college courses you’ve taken and start your resume with an objective statement to clarify your goals.
When including past relevant work, volunteer, and educational experience, be sure to start with your most recent experience and highlight 3 to 5 accomplishments (ie, responsibilities, awards, prizes, etc…) of your skills and abilities. To be seen as a valuable addition to the office team you want to join.
Factoring in all the general expectations of an administrative assistant, your resume should highlight your strong organizational, detail-oriented, multi-tasking and communication skills.
One way to differentiate your resume from other potential administrative assistant candidates (including those with experience) is to emphasize your skills or work experience related to the type of industry the company operates in. For example, if you are applying as an administrative assistant for a medical office, you may want to highlight your experience in providing clerical and administrative support to medical office team members and any relevant education and/or experience in this area. training
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Once you’ve selected an interview, prepare for it in person or over the phone. An interview is a vehicle for you to demonstrate your experience and interest as an administrative assistant. When answering questions during the interview, be prepared to give clear and concise answers using the STAR method:
Situation: Describe the situation or task you need to accomplish. Keep in mind that this example could be from previous work, volunteer or school experience.
Conclusion: Describe the outcome of your actions and what was accomplished in the end – highlight your personal contribution to the outcome
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Tell me about a time when you encountered a problem while helping someone where several possible solutions were identified. What was the problem and how did you determine the course of action? What was your conclusion?
Before your scheduled interview, learn more about the role and be prepared to ask common interview questions to further demonstrate your enthusiasm and interest as an administrative assistant.
Throughout the interview process, always remember to present yourself professionally and clearly market your skills and abilities, regardless of your administrative assistant related work and/or educational experience. is the.
Flexible and hard-working administrative assistant who is adept at multi-tasking and follows directions to achieve company goals and meet necessary deadlines. Undeterred and always looking forward to bringing his best self to the table every day. Very willing to relocate.techniques.
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Administrative assistant job positions unfortunately receive job applications for every job opening. The more competition, the harder it will be for you to stand out and secure job interviews. If you need extra help with your resume, consider working with our team of professional resume writers who are willing to put in the time and effort to make sure your resume is in tip-top shape. Administrative assistants ensure that the office or business runs smoothly by handling customer inquiries and supporting other administrative personnel. They are the glue that holds everything together!
And like any good glue, you need to be strong and strong. So let’s start again.
The first step in building your resume is deciding which resume format to use. It depends on your career experience and skill.
Tip: Only include jobs related to the position you’re applying for, so leave out any previous jobs that aren’t relevant. For example, include previous work experiences such as office assistant, executive assistant, and concierge.
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Tip: When in doubt, choose the Reverse-Chronological resume format. For more details, check out our guide on how to write your resume in reverse-chronological order.
The best format for an administrative assistant is either a reverse-chronological resume format or a functional resume format.
Reverse-chronological format shows the trajectory of your career – how you developed professionally and expanded your work experience and knowledge base. For example, you can add that you worked as a cashier before moving up to receptionist and then eventually to your current position as an administrative assistant.
Tip: Review our guide on how to show your job promotions on a resume to see how and where you should list your previous positions.
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On the other hand, the functional resume format groups your skills by type. You’ll add sections like “Administrative Support” and “Computer Skills,” where you’ll list the following skills.
Tip: Instead of writing “skilled at scheduling,” make it more specific and quantifiable by adding details like “30+ appointments scheduled per week, ensuring adequate time for preparation beforehand.” 2. Write a strong administrative assistant resume summary
A resume summary is one or two sentences at the top of your paper that summarizes your entire resume. It’s the punch line that makes the resume reviewer want to know more.
While this is definitely an optional section, your resume summary is one of the best ways to capture the hiring manager’s interest.
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This is a bad resume because it’s so vague – there’s absolutely no sense of who you are as an individual. It also reads normally. As a Fortune 500 company, this part is unnecessary, because the hiring manager will be surprised by the company when they get their resume a few lines below it!
Organized administrative professional with 5 years of experience in easily managing an office, handling confidential business information, and writing internal communications.
This is a good resume because it says a little bit about you — you’re “organized” and “professional” — and it explains that you’ve performed certain duties.
For more information, check out our guide on how to write a killer resume summary. Or, browse our resume summary examples.
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The next step in your resume is to list your work experience. This includes the name of your position (see: The Right Way to List Job Titles on a Resume), the name of the location you worked at, and the length of time you worked.
It’s important to use strong verbs at the beginning of each bullet point. Don’t try to repeat or overuse the same verb – there are plenty to choose from! These verbs will show the hiring manager that you are able to perform concrete actions from the “do”.
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